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10 Steps To Effective Communication
At the root of any successful leader is a strong ability to communicate. Sure, there have been leaders who have ascended into the highest positions and not had that skill, but they likely didn't last long. list of english websites This point was illustrated recently as I listened to a NPR program about the failure of the big banks on Wall Street. When Congress grilled executives from these institutions about why they didn't catch the risky investments that were being made that ultimately failed, their answers were all the same and quite simple – we didn't know. It was their job to know and either nobody told them or they didn't catch it in the data they had access to. No flags were raised; nobody asked so nobody told. This is definitely a communication meltdown that had widespread negative consequences.
What is communication? Communication in life is the pinnacle of every successful – and not so successful – relationship. According to Webster's dictionary, communication is defined as a process of transferring information from one entity to another. Communication processes are sign-mediated interactions between at least two agents, which share a repertoire of signs, and semiotic rules. Communication is commonly defined as "the imparting or interchange of thoughts, opinions, or information by speech, writing, or signs". Although there is such a thing as one-way communication, communication can be perceived better as a two-way process in which there is an exchange and progression of thoughts, feelings or ideas (energy) towards a mutually accepted goal or direction (information).
Why is communication important? Often times, we have a message which we want to communicate or we want the receiver of message to understand our message in the same sense as we convey it. Take for example a company's need to raise the cost of health insurance. Often times, this is conveyed through a written document to the employees at open enrollment time. The employee's reaction is usually anger towards the company for making them pay more money for health coverage. The miss here is that the company is not sharing as much information as they should to help the employee understand how the raising cost of health insurance coverage affects the company and their contribution too. A company should give the employee a total compensation statement at that time so all employees can see how much the company invests in him/her as individuals. Giving each employee a clear, individualized picture and then telling the employee the cost is raising would change the way the message is received. There may still be anger, but it will be focused on the right culprit of raising costs, which are the insurance and medical companies and not the employer. Effective communication helps in that the message is enable to achieve its goals and helps in receiving the desired response from the reader of the message. Effective communication helps organizations in keeping good relationships with their customers and employees; forwarding information effectively helps in avoiding any dispute that can arise because of a misunderstanding.
The 4 Types of Communication. I used to work with someone who I refer to as a "chit-chatter." He'd walk the halls every day knocking on doors and say, "do you have a minute?' An hour and a half later he'd still be sitting there rambling. I learned very quickly that my body language could help deter this activity without me having to be rude or disengaging. When Mr. Chatter would show up at my door and say, "do you have a minute?" He'd start to walk in the door before I would answer and I would throw my hand up in the "stop" mode. I would say, "actually, I'm in the middle of something right now, can I get you on my calendar for later today?" His answer was always, "Oh. No, I just came by to say hello." That one gesture changed the whole dynamic of the conversation. There are 4 types of communication that are present in our lives: verbal, non-verbal, written and visual.
Verbal Communication: Verbal communication includes sounds, words, language and speaking. Language is said to have originated from sounds and gestures. There are many languages spoken in the world. The bases of language formation are: gender, class, profession, geographical area, age group and other social elements. Speaking is an effective way of communicating and is again classified into two types viz. interpersonal communication and public speaking. Good verbal communication is an inseparable part of business communication. In a business, you come across people from various ages, cultures and races. Fluent verbal communication is essential to deal with people in business meetings. Also, in business communication self-confidence plays a vital role which when clubbed with fluent communication skills can lead to success. Public speaking is another verbal communication in which you have to address a group of people. Preparing for an effective speech before you start is important. In public speaking, the speech must be prepared according to the type of audience you are going to face. The content of your your speech should be authentic and you must have enough information on the topic you have chosen for public speaking. All the main points in your speech must be highlighted and these points should be delivered in the correct order. There are many public speaking techniques and these techniques must be practiced for an effective speech.